Privacy Policy

At www.visasyst.com, we are committed to safeguarding your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your information when you use our services or visit our website. By using our website or services, you agree to the practices described in this policy.

1. Information We Collect

1.1 Personal Information

We may collect personal information necessary to process your visa application or provide immigration consultation services. This includes, but is not limited to:

• Full name

• Date of birth

• Passport details

• Contact information (email, phone number, address)

• Payment details

• Travel itinerary and purpose of visit

1.2 Non-Personal Information

We may also collect non-identifiable data when you visit our website, such as:

• Browser type

• IP address

• Device type

• Pages visited on our website

• Cookies and other tracking technologies

2. How We Use Your Information

We use the information collected to:

• Facilitate the visa application process, including preparing and submitting documents to relevant authorities.

• Communicate with you regarding your application, updates, or additional requirements.

• Process payments securely.

• Improve our website, services, and customer experience.

• Comply with legal obligations or respond to lawful requests from authorities.

3. Sharing Your Information

We only share your information in specific circumstances, including:

• With immigration authorities: To submit your visa application and related documentation.

• With service providers: Trusted third parties who assist in processing your application, such as payment gateways or courier services.

• When required by law: If we are legally obligated to disclose your information to government authorities, courts, or law enforcement.

• With your consent: If you have explicitly authorized us to share your information with third parties.

We do not sell, rent, or share your information for marketing purposes.

4. Data Security

We prioritize the security of your data and implement robust measures to protect it, including:

• Encryption: All sensitive information, such as payment details, is encrypted during transmission.

• Access controls: Only authorized personnel with a legitimate need can access your personal information.

• Secure storage: Data is stored on secure servers protected by firewalls and monitoring systems.

While we strive to protect your data, no system can be completely secure. By using our services, you acknowledge the inherent risks of online data transmission.

5. Data Retention

We retain your personal information only for as long as necessary to:

• Provide the services you have requested.

• Comply with legal, tax, and regulatory obligations.

• Resolve disputes and enforce our agreements.

After this period, your data will be securely deleted or anonymized.

6. Your Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you.

• Correction: Update or correct inaccurate or incomplete information.

• Deletion: Request the deletion of your personal data, subject to legal or contractual obligations.

• Restriction: Restrict how we process your data in certain situations.

• Data portability: Receive your personal information in a structured, commonly used, and machine-readable format.

• Objection: Object to the processing of your data for specific purposes.

To exercise these rights, please contact us. We may require proof of identity to process your request.

7. Cookies and Tracking Technologies

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device that help us:

• Recognize repeat visitors

• Track website usage patterns

• Provide personalized content or recommendations

You can manage or disable cookies through your browser settings. However, disabling cookies may impact the functionality of our website.

8. Third-Party Links

Our website may include links to external websites. Please note:

• We are not responsible for the privacy practices of these third-party sites.

• We encourage you to review their privacy policies before providing any personal information.

9. Children’s Privacy

Our services are not directed at individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that we have inadvertently collected such data, we will take immediate steps to delete it.

10. International Data Transfers

As a global service provider, we may transfer your information to countries outside your jurisdiction for processing. In such cases:

• We ensure that data protection standards are consistent with applicable laws.

• You consent to these transfers by using our services.

11. Legal Basis for Processing

We process your data based on:

• Contractual necessity: To fulfill our agreement to provide visa services.

• Legal compliance: To adhere to applicable laws and regulations.

• Legitimate interests: To improve our services and website functionality.

• Consent: Where required, such as for marketing or data-sharing purposes.

You may withdraw your consent at any time by contacting us.

12. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page, and the revised date will be indicated at the top. We encourage you to review this policy regularly to stay informed about our data practices.

13. Contact Us

If you have any questions, concerns, or complaints regarding our Privacy Policy or the use of your data, please contact us.

We are committed to resolving any privacy-related issues promptly and transparently.

By using Visasyst’s services, you acknowledge that you have read, understood, and agreed to this Privacy Policy.